Device master with inventory number
Number ranges to your scheme, lookup by inventory number and a printable label per device.
Equipment managementWorkshop & operations
Know which device is in use and who has it.
Track devices by inventory number, including issue, return, defects and associated contracts.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Resources add-on
How you use itThis is what it looks like day to day — in three steps.
Register the device
Create the device with its inventory number, type and relevant master data. Print an identification label where needed.
Record issue and return
Document who receives the device and when it comes back. Record reported defects against the device.
Follow history and contracts
Review usage and defect history. Track service or supply contracts and their deadlines, and retire devices when appropriate.
Device management overview · Real product view with demo data
In detail
Everything this module takes off your plate.
Issue and return
Issue devices to staff, record returns and see overdue returns on the dashboard.
Record defects
Document defects with severity and status so faulty equipment is not issued again.
Battery management
Batteries as first-class objects with chemistry and condition — wear parts that usually stay entirely undocumented.
Your own master data
Device types, manufacturers and locations are maintained by you and match your organization.
Decommission instead of delete
Retired devices are decommissioned and can be reactivated; the history is preserved.
Supply and service contracts
Mobile, maintenance or rental contract per device with provider, tariff, contract number, minimum term, monthly cost and notice period — right in the device file.
Notice periods in view
Automatic reminders 90, 60, 30, 14 and 7 days before the notice period closes. Contract costs feed monthly into device costs and — for vehicle-mounted devices — into the vehicle TCO.
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Because rights, master data and processes differ. A storekeeper should be able to issue small equipment without access to the vehicle fleet — which is why device permissions are deliberately separate from vehicle permissions.
Yes. Issue and return are dedicated operations; the dashboard shows issued devices and overdue returns.
Equipment management handles individually identifiable devices. Warehouse management handles quantities: spare parts, consumables, supplies. Both come together in stocktaking.
Yes. Every device can carry supply and service contracts — a tablet's mobile plan, for instance — with provider, tariff, term, monthly cost and notice period. Before the notice period closes the system reminds in stages from 90 down to 7 days ahead, and contract costs appear monthly in device costs or the vehicle TCO.
Personal demo
See Equipment management live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0