Templates instead of per-vehicle work
A maintenance type is defined once — with interval, category and scope — and then applied to vehicles.
Maintenance planningWorkshop & operations
Plan maintenance before it becomes urgent.
Organise recurring work by time, mileage or meter readings and keep completion with the vehicle.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itThis is what it looks like day to day — in three steps.
Define the template and interval
Specify the recurring work and what determines its due date: time, mileage or a supported meter reading.
Create the vehicle plan
Connect the vehicle to its maintenance template — one by one, or through a maintenance profile that equips new vehicles at commissioning. Follow upcoming or overdue work in the dashboard.
Record completion
Complete the service with the required details. Check the history and next due date on the vehicle.
Maintenance dashboard · Real product view with demo data
In detail
Everything this module takes off your plate.
Maintenance profiles at commissioning
A maintenance profile bundles templates for a group of vehicles — say "electric vans" by vehicle type and drive — and may override their intervals. When a vehicle goes into service, the system proposes the matching plans preselected or creates them automatically, depending on the setting. First due date, mileage target and recorded inspection dates are carried over.
Plans by time, mileage or counter
Due dates derive from date, mileage, operating hours, starts — or whichever comes first. An hours or starts due date only appears when that counter is activated on the vehicle.
Inspection intervals as a rule set
When a vehicle is due for its statutory inspection follows from vehicle type, first registration and the previous inspection — not from a hand-maintained date. The rule set is configurable per tenant and computes the next date itself.
ATP and gas system inspections
Refrigerated vehicles carry the three ATP inspections (cooling performance, leak test, body pressure), gas-powered vehicles the gas system inspection — each with last and next date, interval and a required-inspection flag. They are unlocked by the refrigerated marker on the vehicle type and by the drive type, not by a hard-coded list of vehicle classes.
Overdue and upcoming
The dashboard separates overdue services from the next 30 days — including counters for management.
Maintenance history
Completed services with date, odometer, cost and workshop stay permanently on the vehicle.
Acknowledge or dismiss reminders
Reminders are records: they are acknowledged or dismissed with a reason instead of simply disappearing.
Export
Export maintenance history and plans — for auditors, workshops or proof obligations.
Maintenance status
- Planned
- Due
- Overdue
- Completed
This page describes the module in detail. How maintenance profiles equip new vehicles with their maintenance plans at commissioning — and bring the existing fleet up to date in one step — is on the overview page
Fleet maintenance planning- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Yes. Statutory inspections are maintenance templates like any other recurring check — with their own interval, category and history. Inspection dates additionally appear in the due-dates tab of the vehicle file.
From the vehicle's odometer readings — captured manually, in bulk, via driver submissions, from refuellings and services, or from the fuel card import. Operating hours and starts come from manual entry and from completing a service.
Yes, through maintenance profiles. A profile states which vehicle types and drives it applies to and which templates with which intervals belong to it. When a vehicle is created as in service, or a planned vehicle is commissioned, the matching plans appear preselected in the dialog; in "Automatic" mode they are created without asking. Existing plans are never duplicated, and "Apply to fleet" with a preview covers the vehicles you already run.
Yes. Templates are freely definable, so operation-specific checks — for example on superstructures or special equipment — can run with their own interval.
Yes, as inspection certificates on the vehicle: the three ATP inspections and the gas system inspection with last date, interval and a derived next date. They appear in the vehicle's due-dates list and in the fleet-wide appointment report including its exports. The reminder e-mail currently covers statutory and safety inspections plus maintenance plans — the special inspections are not yet a source for it.
Personal demo
See Maintenance planning live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0