Nine cost sources in one total
Fuel, maintenance, leasing, fines, insurance, damages, receipts, devices and recurring device contracts feed the same total cost of ownership — each line with its cost type.
Fleet Cost CockpitFinance & analytics
What does your fleet really cost? One number — and every path behind it.
Consolidate costs from the business modules over a period and investigate differences by vehicle, location or cost centre.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Professional
How you use itThis is what it looks like day to day — in three steps.
Choose the period and perspective
Set the reporting period and available grouping. Narrow the vehicles or locations in scope.
Compare the cost sources
Break consolidated costs down by source. Review unusual items in the context of their underlying records.
Review budget and trends
Compare actual costs with recorded budgets or another period. Export the result for further analysis.
Fleet cost cockpit · Real product view with demo data
In detail
Everything this module takes off your plate.
Eight analysis dimensions
Group the same costs by fleet, vehicle, pool, cost centre, driver, device, site or project — depending on who is asking.
Cost per site without extra data entry
The site is enriched from the vehicle rather than maintained on every cost source. Depot, agency or branch becomes reportable the moment a vehicle carries a site.
Project costs only where they are evidenced
The project dimension is fed from receipts and damage cases — the records that actually carry a project. Everything else lands visibly under 'unassigned' instead of being inferred from the vehicle.
Budget versus actual
Compare configured budgets against actual costs and see deviations early.
Period comparison
Analyse across freely chosen periods so trends and outliers become visible.
Export
Export the analysis — for controlling, budget planning or a committee paper.
Dedicated permissions
Viewing, managing budgets and exporting are separate rights, because cost data is not for everyone.
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
No. The cockpit is an analytics layer: it reads costs from fuel management, maintenance, contract management, traffic fines, insurance, damage management, receipts and device management. Capture happens where the case arises.
Yes. Cost centre is one of the analysis dimensions; cost centres and VAT rates are maintained centrally as financial reference data.
Lease instalments are one of the nine cost sources: they are taken from contract management and apportioned over time. Depreciation is not yet — purchase price, book value and monthly depreciation are held on the vehicle, but do not currently feed the total as their own cost type.
Personal demo
See Fleet Cost Cockpit live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0