Keep multiple contracts per vehicle and see terms, mileage conditions and upcoming returns together.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itEnter contract type, partner, term and conditions. For mileage contracts, include allowances and excess or shortfall rates.
Check expiring contracts and notice periods within the chosen horizon. Use current odometer readings for the return forecast.
Review the forecast and stated data confidence in the return cockpit. Agree next actions against the contract documents.
Vehicle contract return cockpit · Real product view with demo data
Finance, technical and mileage lease, rental, ownership with credit, service, telematics, mobile and other. What a contract type does not know is cleared on save rather than merely hidden — otherwise an invisible figure reappears the moment you switch the type back.
Contracted kilometres in total and per year, a tolerance in both directions, excess and shortfall rates and a capped refund. If a rate is missing, the return screen reports 'contract incomplete' instead of a wrong zero.
List price, base price, down payment, optional equipment, delivery, registration, leasing factor and the employee's own contribution. Plus the notice deadline, the notice period in months and the actual termination date.
Seven, 14, 30, 60 or 90 days, in two tabs for leases and insurance. Two automation date sources — notice deadline and tax due date — send the reminder to whoever owns it.
Mileage projected to contract end and valued against the terms: expected additional payment or refund, the two-sided tolerance respected, the refund cap applied, open damage cases flagged alongside.
Every projection states what it rests on: the number and age of reported odometer readings determine low, medium or high confidence. A vehicle with a single reading from last year is not handed a projection that pretends to be solid.
Due date, annual amount, tax number, exemption with an end date, direct debit and the tax office as a partner. The forecast shows over any period what falls due when — and the vehicle cost report charges the pro-rated annual amount.
A daily service sends one mail covering every vehicle running over or under threshold — thresholds, a grace period for young contracts and recipients are configurable per tenant. One mail about N vehicles, not N mails.
On the vehicle. The four overview screens read across the fleet what is stored there and link back. A second write path onto the same table is exactly how rows without a contract type and without mileage terms come into existence — rows the return cockpit cannot value.
From the vehicle's reported odometer readings, computed as a daily average of the lifetime and the three-month rate and projected to contract end. Without a contract end date or contracted kilometres there is deliberately no projection rather than a guessed one.
Because purchase leasing, depreciation and tax agreements describe data that is kept here as master data in its own right — acquisition data and vehicle tax respectively. Separate contract types for them would be a second, competing home for the same information.
Not yet. Purchase price, book value and monthly depreciation are kept on the vehicle, but the Fleet Cost Cockpit does not currently feed them in as a cost category of their own — a new category there would change the totals of every existing report. Lease instalments and contract costs are included.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0