A case, not a note
Every damage links vehicle, driver and booking — with a status chain and complete change history.
Damage managementWorkshop & operations
From reported damage to a completed case.
Keep photos, responsibilities, repairs and costs in one case instead of piecing them together from separate messages.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itThis is what it looks like day to day — in three steps.
Record the damage
Capture the vehicle, driver, date and description. Add photos and documents or accept a driver submission.
Coordinate the work
Review liability, deadlines and repair status. Maintain cost items and, where needed, an insurance claim with its correspondence.
Record the outcome
Review the repair and costs, close the case and retain it in the history for later reporting.
Damage case overview · Real product view with demo data
In detail
Everything this module takes off your plate.
Classify liability
Own fault, third-party fault and pre-existing damage are distinguished, because everything else follows from it.
Deadlines and overdue items
Set and monitor deadlines per case; a dedicated list shows everything overdue across the fleet.
Cost line items
Repair, deductible, diminished value, expert report and rental car as individual items — correctable rather than overwritten.
Claims against insurers
Create claims, assign the insurer and document the communication on the claim.
Analytics and export
Damage analytics dashboard, financial report and export for insurers, audit or the annual review.
Case status
- Open
- In progress
- Repair scheduled
- In repair
- Repaired
- Closed
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Yes, with photos from the self-service portal. Fleet management reviews the report; on acceptance the damage case is created — including the photos as documents on the case.
Damage management runs the operational case. The insurance module manages policies, premiums, certificates and loss ratio. Claims connect both sides, and insurance companies are shared master data.
Cost items are corrected, not overwritten. The change stays traceable — a prerequisite for the numbers holding up later against insurers and auditors.
Personal demo
See Damage management live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0