Booking wizard for drivers
Pick period, purpose and vehicle or pool — with live availability and odometer capture at handover and return.
Bookings & dispatch boardCore platform
From a vehicle request to a confirmed trip.
Drivers request, dispatchers plan — on the same board. Everyone sees which vehicle is needed when, and where there is still room.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itThis is what it looks like day to day — in three steps.
Specify the trip
Choose the start, end and suitable vehicle pool. Create a booking or vehicle request with the details your team needs.
Approve and assign
Review the request where approval is required. Assign a vehicle manually or through the configured assignment rule.
Manage the trip and return
Review occupancy on the dispatch board. Record the start and return, then complete the booking.
Dispatch board with vehicles and booking periods · Real product view with demo data
In detail
Everything this module takes off your plate.
Approval workflow
Switchable per tenant. Approvers get their own queue with a counter in the navigation; approving your own booking is blocked by the system.
Automatic vehicle assignment
'LeastUtilized' spreads wear evenly, 'LowestCost' minimizes cost per kilometre. Simultaneous requests are resolved conflict-free with retry logic.
Vehicle pools & driver access
Group vehicles by department, location or type. Drivers only see and book pools they are explicitly assigned to.
Dispatch board across the fleet
One row per vehicle, one bar per appointment: gaps, overlaps and idle vehicles at a glance. Time raster, sub-divisions and a working-hours-only view are each dispatcher's own setting.
Move with the mouse instead of re-entering
Drag a booking onto another vehicle or another slot. The board can ask before every move, and conflicts with the driver, the vehicle or a trailer are named rather than silently created.
Group and hide
Group the board by pool, brand, model or body type. Hide what is not relevant today — a dedicated list always says which vehicles are missing and why: no pool, still planned, retired, in the workshop.
Colour categories instead of notes in the subject
Your own colour categories per tenant, plus a free colour per appointment. A category still in use is retired rather than deleted — existing bookings keep their colour.
Recurring series, all or nothing
Recurring trips are created as a series — up to 43 occurrences, and only if every single one is free. Editing and cancelling ask whether you mean this occurrence or the whole series.
Trailers travel with the tour
A trailer gets its own appointment on its own row but stays attached to the main one: move the tour and the trailer moves with it.
Order data on the appointment itself
Subject, destination, order number, cost centre, project and start/end odometer are all in the booking dialog. If a driver is missing, a short driver file is created straight from it.
Vehicle briefing without a context switch
For every vehicle the board shows the next roadworthiness test, the odometer, lease utilization and this month's dispatch utilization — without opening the vehicle file.
Workshop and inspection slots as blocked time
Appointments without a reservation — workshop, inspection, blocked periods — appear on the same board but stay read-only there: they are edited in the vehicle file, where they originate.
Requests without a specific vehicle
Staff can register a need without knowing a particular vehicle; dispatch assigns and confirms.
Your own driver-portal rules
Visible and mandatory fields, lead and cancellation times, the booking horizon, a charging buffer after every EV booking, ride sharing and hiding lease vehicles that are already over their mileage — all configured per tenant, no code change involved.
Booking status
- Created
- Pending approval
- Confirmed
- In progress
- Completed
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Yes. The approval step is configured per tenant. Without it a booking is confirmed immediately; with it the booking lands in the queue of the authorized role.
With the driving licence control module, yes. Vehicles and models carry a licence requirement; at booking time the system checks the driver's recorded licence classes and verification status.
Unlimited. MobilityManager is licensed per vehicle, not per user — drivers, approvers and administrators cost no extra fees.
No. The board and the booking wizard are the same module on the same data — two surfaces for two roles. A dispatcher needs the right to see and manage all bookings; a driver still only sees their own.
There is a dedicated list for exactly that. It names the reason per vehicle: not assigned to a pool, still planned, retired, in the workshop, stolen, being sold — or simply hidden by your own board settings. Vehicles outside your site-based data scope are only counted, never named.
Personal demo
See Bookings & dispatch board live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0