Manage the topic, audience and recurrence together, from learning content to recorded evidence.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itPrepare content and a recurrence interval. Select the audience by location, department or required qualification.
Have participants complete the learning sections and knowledge check. Alternatively, record delivered training with attendance evidence.
Check confirmations and outstanding assignments. Follow linked evidence and the next instruction date.
Instruction management overview · Real product view with demo data
Every topic names its legal basis (DGUV regulation 1, § 12 ArbSchG) and its repeat interval. Completion creates the follow-up assignment automatically; reminders run before the due date and overdue items escalate to fleet management.
A topic applies to a department, a location, a cost centre or every holder of a credential. The driver picker on assignment shows only those people — external drivers excluded, since their occupational safety belongs to their own employer.
Link a topic to a credential — the annual forklift instruction to the forklift licence, say — and "next instruction" on the driver file moves forward by the interval with every completion. Optionally the nightly run assigns the topic to every holder of the credential who does not owe it yet.
Learning sections to work through plus a quiz with a pass threshold. Images, videos and documents attach to the section, and a minimum reading time per section is enforced by the server, not the browser. Proof is the digital acknowledgement with timestamp and IP address, or a signed attendance sheet.
'Load securing' is written once and composed into every instruction that needs it. Revise the block and future instructions follow; instructions already given stay untouched. Retired blocks disappear from the picker and keep serving whatever already uses them.
Every instruction is pinned to the revision in force when it was assigned. Published revisions are never overwritten, only archived — a year later it is still provable what exactly was taught, as § 12 ArbSchG and DGUV regulation 1 require.
Each attempt draws a selection from a pool — 10 out of 20, for example. Which questions someone was given is recorded on the attempt, together with a reproducible record of the draw. No single questionnaire circulates through the department any more.
Courses attended elsewhere are recorded in one step against a training type — date, trainer, certificate. No learning content, no recurrence, but the same compliance export.
Every instruction with date, content, revision, participant, instructor and type of proof — for the accident insurer, internal audit and the day after an accident.
This page describes the module in detail. How safety instruction management is introduced in an organisation — internal e-learning, external training sessions and the proof chain down to the forklift licence — is on the overview page
Safety instruction management softwareDGUV regulation 1 § 4 requires instruction before work starts and at least once a year thereafter; for drivers that is everyone who drives a company vehicle. The module keeps the interval per topic and creates the follow-up assignment on completion automatically.
Per topic you decide who it applies to: all drivers, a department, a location, a cost centre or the holders of a credential from the driver file. The driver picker on assignment shows only those people. External drivers are neither assigned nor reminded.
If the topic is linked to the credential, "next instruction" on the forklift licence in the driver file moves forward by the interval — in the same save as the completion. Optionally the nightly run assigns the topic to every holder of the credential, due on the recorded instruction date.
They stay exactly as they were. Every instruction is pinned to the published revision in force when it was assigned; editing creates a draft, publishing creates a new revision, and the predecessor is kept in the archive. An auditor therefore sees the text that was actually taught, not today's version.
No. Driver instruction is a module of its own on the same driver file. Existing installations whose licence included instruction as part of driving licence control keep it.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0