Master data, documents, contracts and history in one record — so every question about a vehicle is answered in seconds, not after a search through three folders.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itEnter registration, technical details and location. The record becomes the reference for subsequent vehicle activity.
Maintain documents, meter readings and contracts. Review linked maintenance, damage cases and receipts in their respective tabs.
Check changes and upcoming deadlines. Export the vehicle record as a PDF for a handover or review.
Vehicle list · Real product view with demo data
Master data, technical data, registration, plates, equipment, tyres, vignettes, due dates, contracts, purchase & tax, costs, receipts, damages, insurance, maintenance, fuel, truck/trailer, documents, e-mails, data sheet and usage history.
Kilometres, operating hours, a second hour counter and starts — each with its reading, warning threshold and serial number. Replacing an odometer is a recorded event, so lifetime mileage stays correct across the swap.
Depot, agency or branch as its own master datum. It is also the axis the row-level site visibility boundary uses to decide who sees the vehicle at all.
Planned (ordered, not yet delivered), in service and retired. Planned vehicles can be excluded from booking while already appearing in planning — commissioning and retirement are documented events.
Single entry, bulk entry across the fleet, or a driver submission from the self-service portal — every reading with timestamp, source and plausibility check.
Re-plating, de-registration and re-registration stay traceable. Old plates remain searchable so historic fines and receipts can still be matched.
Purchase, lease or rental including terms, instalments and residual values — the basis for cost accounting in the Fleet Cost Cockpit.
Export the complete file with one click — for audits, handovers, resale or a public procurement file.
Yes. The 'planned' lifecycle phase exists for exactly this: an ordered vehicle is created with everything already known, appears in planning and budgets, but is neither bookable nor cost-relevant. Commissioning moves it to 'in service'.
Retired vehicles are not deleted, they move to the 'retired' phase. History, costs, damages and documents stay complete and reportable — a prerequisite for tax audits and retention obligations.
Three ways: manually on the vehicle, via bulk entry for many vehicles at once, or as a driver submission from the self-service portal that fleet management simply confirms. Refuellings, services and the fuel card import also carry odometer readings — each one with its source.
Then activate the hour counter on the vehicle. Besides the odometer there are two operating-hour counters and a starts counter, and a maintenance interval can run on any of them. The odometer stays active on purpose, because cost per kilometre, lease projections and fuel analytics all build on it.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0