Attachments on all core objects
Vehicles, driver files, receipts, damage cases, traffic fines and licence workflows share one document layer.
Document managementCore platform
Every document where it belongs — and found in seconds.
Manage attachments across vehicles, receipts and cases through one document area instead of separate folders.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itThis is what it looks like day to day — in three steps.
Attach the document
Upload it to the appropriate vehicle or business record. Set its type and category to make it easier to find.
Maintain versions and deadlines
Add an updated file as a new version. Set a follow-up or expiry date where required.
Find and open it
Use the shared search or open documents from their record. Preview the file and check its version.
Document management view · Real product view with demo data
In detail
Everything this module takes off your plate.
Tenant-wide document search
One search across the whole stock — by title, document type, category, period and origin. It answers the same access question as the download: what you may not open does not appear as a hit either.
Document types, resubmission and deadlines
Besides title and category, documents carry a tenant-owned document type, a case reference, a document date and a resubmission date with a reminder.
Ad-hoc e-mail with attachments from the file
Write from the vehicle or driver file, attach documents from that file, preview the template first. The history stays as an 'E-mails' tab on the record — with the text the recipient actually read.
Versioning
New versions add rather than replace. Older versions stay retrievable — which matters when an expert report is corrected.
Categories and filing structure
Document categories are configurable; local storage optionally files by tenant, area, plate and year and keeps original file names. Existing filings stay readable — both layouts coexist without a data migration.
Preview without download
Documents can be viewed in the interface without copying them onto local machines.
Your own storage location
The storage location is configured per installation — file system, network share or object storage. There is no mandatory cloud and no vendor access to your files.
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Wherever you configure — on the server's file system or an attached network share inside your infrastructure. MobilityManager never sends documents to the vendor.
Access runs through two permissions (view and manage) plus permission on the parent object. If you may not see a damage case, you do not see its expert report either. With site-based data visibility switched on the same boundary applies — enforced in exactly one place for search, preview, download and e-mail attachment, so the same file cannot answer 403 at one door and 200 at the next.
Through the tenant-wide search. It covers the whole stock across every association type — vehicle, driver, receipt, damage, fine, licence — and filters by document type, category, period and origin. Every hit names the record the document hangs off.
For fleet paperwork, yes. It is not an enterprise-wide document management system — the goal is that every fleet document sits with the right vehicle, case or receipt and stays findable.
Personal demo
See Document management live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0