A template per event
Separate texts for bookings, approvals, reminders and submissions instead of one generic email.
Email templates & deliveryCore platform
Write it once, send it right every time.
Follow templates, recipients and delivery status instead of piecing important notifications together from separate inboxes.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Both packages
How you use itThis is what it looks like day to day — in three steps.
Create a template for the occasion
Prepare the subject and text with supported placeholders. Maintain the appropriate language version.
Check the preview and delivery setup
Review the preview with sample values. Test your configured SMTP or SendGrid delivery before using it.
Follow delivery status
Send notifications through the intended workflows. Review the queue and delivery attempts, then resolve failures.
Email template management · Real product view with demo data
In detail
Everything this module takes off your plate.
Documented placeholders
A dedicated page lists every available placeholder per template type with its meaning.
Live preview
See the finished email as the recipient will get it before you save.
Bilingual
The interface and the shipped templates are available in German and English.
Your own SMTP server
Delivery through your existing mail infrastructure — STARTTLS, implicit TLS or an internal relay without authentication, aligned with your SPF, DKIM and archiving rules.
SendGrid as the alternative
Where no relay is available, SendGrid can be selected as the second delivery channel. Exactly one channel is active at a time, and the choice is a setting rather than an installation decision.
A send queue instead of guesswork
Every outgoing email is queued with recipient, subject, originating source, status and attempt count. Pending, failed and sent-in-24-hours are counted; failed ones can be re-queued.
Delivery attempts with a limit
Send interval, batch size per run and the maximum number of attempts are configurable — so one undeliverable address cannot block the queue forever.
A test email before the real thing
The stored configuration can be verified with a test email before the first real reminder goes out.
In-app notifications
Alongside email there are in-app notifications in the bell menu. If mail delivery is switched off entirely, notifications simply stay inside the application — they are not lost.
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
Yes. Templates are maintained as HTML so you can apply your header, footer, colours and logo.
By default, no: delivery uses the SMTP server you configure, and recipient addresses never leave your infrastructure. If you have no relay of your own you can choose SendGrid instead, in which case mail deliberately goes through that provider. Nothing routes through us in either case.
From the send queue. It lists every outgoing email with recipient, subject, originating source, status, attempt count and the time of the next attempt. Anything that finally failed shows as failed there and can be re-queued by hand.
Templates are validated before saving and unknown placeholders are reported. The preview also shows the result before the first real email goes out.
Personal demo
See Email templates & delivery live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0