Versioned car policy
A binding PDF plus structured rules: budget ceilings, permitted categories, propulsion types, CO₂ limit and equipment — each rule with severity Off, Info, Warning or Blocking.
Car policy & vehicle orderingCompliance & operator liability
From a company-car request to a traceable order.
Keep the applicable car policy, a specific request and its approval together.
30 minutes, the real product, your workflow at the centre — free and non-binding.
Package: Professional
How you use itThis is what it looks like day to day — in three steps.
Publish the car policy
Prepare a policy version and assign it to the intended groups. Follow acknowledgement of the applicable version.
Review the vehicle request
Submit a request with its calculation. Review policy findings and document any necessary exception decisions.
Follow the order through delivery
Place the approved order and follow its status. Process the transition into vehicle management on delivery.
Vehicle order overview · Real product view with demo data
In detail
Everything this module takes off your plate.
Assignment and acknowledgement
Policies apply per employee group or cost centre. Employees see their car policy in the system and acknowledge exactly the version they read — traceably documented.
Automatic policy check
On submission every request is checked against its assigned policy: blocking violations stop it with the concrete findings, warnings require a documented exception decision. The check runs against the version in force at submission.
Cost projection per request
Monthly rate, total cost over the term, cost per kilometre and the taxable benefit — including the reduced rates for electric vehicles and the 0.03 % commute surcharge. Rates and the price ceiling are tenant settings.
From order to planned vehicle
On delivery the vehicle is created automatically as a planned vehicle in the fleet, linked to its order — commissioning stays a separate, documented step.
Employee groups with cost centres
Groups for policy assignment, including per-employee cost centre maintenance directly in the group roster.
Order path
- Draft
- Submitted
- Policy checked
- Approved
- Ordered
- Delivered
- Module scope
- You unlock what your team needs — package and selected modules define the scope, yet you still install a single application. We confirm which capabilities are included before you start, so your quote fits exactly.
- Buy or hire-purchase
- Buy once per vehicle and use it for good — or finance the purchase through hire-purchase. Unlimited users and drivers are always included; maintenance with updates and support is shown transparently per vehicle and year.
- Operations and rollout
- On your servers, in your private cloud or as a container — your data stays with you. We plan data migration, setup and training together with your IT team; managed operations are available on request.Self-hosted fleet management software: deployment and cost
FAQ
Common questions.
That depends on the severity of the violated rule: Blocking stops the request on submission and lists the concrete findings. Warning lets it through but demands a documented exception decision with a reason. Info merely informs, and Off disables the rule.
Yes — but never silently. Published versions are immutable; a change creates a new version employees acknowledge again. Running orders keep being evaluated against the version in force at submission — a policy published later never retroactively re-grades a request.
From the tenant settings: you maintain the percentages and the gross-list-price ceiling for the reduced electric-vehicle rates yourself. The legislator has moved that ceiling several times already — which is why it is deliberately not hard-coded.
Personal demo
See Car policy & vehicle ordering live — on your own workflow.
Tell us how you work today. We show you the relevant features in the real product, answer your questions about rollout, operations and licensing — and get back to you personally by email after your request to find a time that suits you.
Cloudkasten GmbH
Developed and supported in Erftstadt near Cologne, Germany. You talk directly to the team behind the software.
info@cloudkasten.net
+49 2235 978 979 0